The Texas Center for the Judiciary’s reimbursement policies govern reimbursement of travel expenses. Reimbursements for personal expenses and tips are not allowed. If you have any questions contact us at (512) 482-8986, or toll free at (888) 785-8986.
Forms may be submitted by mail, fax or email.
Texas Center for the Judiciary
Antonio, Ste 800
Austin, TX 78701
Fax: (512) 469-7664
Sign up for direct deposit by stapling a voided check onto
your reimbursement form or download a direct deposit form and mail or fax it to the address above.
Valet parking will not be reimbursed unless you require special assistance. Airport parking receipts are required for reimbursement.
You may be reimbursed for economy airfare or 53.5 cents per
mile for travel by personal automobile.
Airfare receipts must include the name of the traveler
and airline, the ticket number, class of transportation, fare
basis code, travel dates, and dollar amount. Itineraries/
confirmations that show cost but not payment will not be
Rental cars must be approved in advance to be eligible for
reimbursement. Rental cars without prior approval will be
You must include a detailed map with your reimbursement form.
Include your home or court address and the destination
The map must have line by line driving directions.
- Make sure the map shows the total one-way mileage.
- Maps that show mileage increments without a total are
not acceptable per grant guidelines.
- In determining mileage you may choose the most cost-effective,
reasonably safe, shortest route, the quickest drive
time or the safest road conditions between destination
The actual cost of meals will be reimbursed and are not to exceed $13 breakfast, $15 lunch and $26 dinner. Your reimbursement cannot exceed $44.25 on travel days. Itemized meal receipts are required. Tips and the purchase of alcoholic beverages will not be reimbursed.
You may only claim meals that are not provided as part
of the conference. For example, if breakfast is served at
the conference, you may not claim a reimbursement for
- Provided meals are for participants only, guests
must arrange for their own meals.
- You may claim meals for times you are traveling.
- Day of Departure. Breakfast may be claimed if you
depart before 8:00 am; Lunch - if you depart before
1 pm; Dinner - if you depart before 6:00 pm.
- Day of Return. Breakfast may be claimed if you arrive
home after 9:00 am; Lunch - if you arrive home after
2:00 pm.; Dinner - if you arrive home after 7:00 pm.
- Be sure to indicate your arrival and departure times
on your reimbursement form. If you are delayed in your
travels due to airline delays or traffic, please indicate this
on your form. Forms without arrival and departure times
will be reviewed according to the printed flight schedule
or travel time indicated on the map.
The single occupancy rate of $165 plus applicable taxes for your hotel room will be master billed to TCJ for arrival on 2/4 and departure on 2/7 for Basic Training, and arrival on 2/7 and departure on 2/9 for the Advanced Conference. If you are attending both conferences all nights between 2/4 and 2/9 will be master billed. Additional room nights, guests, and incidentals are not reimbursable.
All reimbursement claims must be submitted within 60 days
of the event.
Please do not send your reimbursement form more than
once. Receiving multiple forms by mail, fax and email cause
confusion and can greatly delay your reimbursement. If you
are unsure if we received your reimbursement form please
call us at (512) 482-8986 before sending another copy.
The deadline for submitting reimbursement
forms for this program is April 10, 2018. Please allow 30
days (from the date we receive your form) for processing.
Failure to complete this form properly may result in delayed